PROTECTION OF YOUR PERSONAL DATA
This privacy statement provides information about
the processing and the protection of your personal data.
Processing operation: Rural Pact Community Platform
Data Controller: Directorate-General for Agriculture and Rural Development, Unit D.1. (hereafter AGRI.D.1)
Record reference: DPR-EC-21628
The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor. The information in relation to processing operation “Rural Pact Community Platform” undertaken by by the Directorate-General for Agriculture and Rural Development, Unit D.1. (AGRI.D.1) is presented below.
Why and how do we process your personal data?
Personal data under this Privacy Statement are only collected and processed for the purposes of the implementation of Long-term vision for the EU’s rural areas (‘LTVRA’) (COM(2021)345 final) in general, and to the facilitation and implementation of the Rural Pact more specifically, and shall not be used for any other purposes.
The Rural Pact is a wide stakeholder engagement process involving other institutions and stakeholder groups, in which the Commission acts as a facilitator. The Rural Pact is facilitated by the European Commission with the support of a contractor. The objective of the Rural Pact Community Platform (referred to in the Communication as ‘Rural Revitalisation Platform’) is to create a one-stop shop for rural communities, rural project holders and local authorities alike to collaborate.
Personal data under this Privacy Statement are only collected and processed for purposes connected to the LTVRA and Rural Pact activities, listed below and shall not be used for any other purposes.
Purpose of the processing operation: AGRI D.1 collects and uses your personal information to:
- collect commitments and present progress on them.
- allow you to receive information on important developments, activities, events, initiatives or thematic issues in the area related to the Long-term vision for the EU’s rural areas (COM(2021)345 final) in general, and to the Rural Pact more specifically, in particular through articles, reports, interviews, newsletters, invitation to attend events as well as visual content. This may include information on events or activities that are not organised directly by the Commission.
- allow you to network with your peers and share relevant content: the platform has an interactive component allowing participants to present their activities (user generated content), report on what they do and exchange information on-line (e.g. forum).
Data of staff of the European Commission and its contractors is collected when necessary to allow them to interact with, and manage, the Rural Pact Community Platform.
Specific information on the processing activities can be found in section 4.
Your personal data will not be used for an automated decision-making including profiling.
On what legal ground(s) do we process your personal data
We process your personal data, because:
(a) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body;
(d) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;
The data processing is necessary to the creation of an online collaborative platform, following the Long-term vision for the EU’s rural areas (COM(2021)345 final), more specifically the implementation of the Rural Pact and the Rural Revitalization platform. The processing of the personal data of the staff of the European Commission and of its contractor is based on public interest, as the processing is necessary for them to manage the platform.
The data of the users of the platform and of the subscribers of the newsletter is based on their consent to the operation.
Which personal data do we collect and further process?
In order to carry out this processing operation staff working in AGRI D.1 collects the following categories of personal data.
- Name, surname, email address (collected automatically from EU login: more information is available in the corresponding record, DPR-EC-03187)
- country of residence,
- thematic areas of interest,
- focus (either Rural Pact or rural revitalisation platform),
- support to the ten shared goals of the long-term vision for EU's rural areas and the wish to join the Rural Pact community to reflect on how to build the Rural Pact.
Additionally, the following personal data is needed for providing you with a more personalized experience (i.e. better targeting the content of the information), and for generating anonymized statistics.
- job title,
- birth date,
- organisation/company name,
- organisation type,
- interest in specific EU funds,
- is your organisation an umbrella organisation (if applicable),
- are you interested or working to support rural areas suffering from rural depopulation and economic decline,
- geographical scope (international, European, national, local),
- location (Urban area, Peri-urban area, Rural area, Remote rural area),
- postal code,
- geography (coasts, mountains, etc),
The provision of personal data is not mandatory, however, the provision of minimum necessary data is needed to create a profile to interact with other members, as well as to join the Rural Pact community.
How long do we keep your personal data?
AGRI D.1 only keeps your personal data for the time necessary to fulfil the purpose of collection, until you unsubscribe from the mailing list and/or delete your profile from the Rural Pact platform.
You can unsubscribe from the mailing list via the link included in each communication, or by sending an email to the Data Controller, AGRI D.1, at EC-VISION-RURAL-AREAS@ec.europa.eu.
To have your profile eliminated from the Community Platform, you can write to EC-VISION-RURAL-AREAS@ec.europa.eu.
How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).
The Commission’s contractor is:
- Rural Pact Support Office - Association Européenne pour l'Information sur le Développement Local (AEIDL) - Chaussée Saint-Pierre 260, 1040 Brussels, Belgium
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures in place. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
The data recipients are indicated here below.
Access to all data:
- Commission when managing its activities related to the Rural Pact administered by the Directorate-General for Agriculture and Rural Development, Unit D.1. (AGRI.D.1) and by the units responsible for dealing with processing activities related to the said initiatives in the competent Commission department or service, and to the external contractor working with the Long-term vison for rural areas’ team.
- Rural Pact Support Office - Association Européenne pour l'Information sur le Développement Local (AEIDL) (Commission contractor managing the activities related to the Rural Pact).
Access to some categories of data:
- Other users that have a profile.
Other uses can see the following categories of data:
- Minimum necessary data: first name, last name, country, topics and focus.
- Optional data: picture, job title, relevant EU fund, location, geography, biography, organisation.
Use of social media:
Due to the nature of the platforms, users are allowed to post links to other websites (such as social media websites) to share content that they believe others may be interested in. We may also use this possibility to share links to official Commission social media posts.
For detailed information about the use of social media by the European Commission, see the Record of Processing DPR-EC-00073 (Social Media Use by the European Commission).
In order to view such third-party content on these websites, a message will alert you that you need to accept those third parties’ specific Terms and Conditions, including their cookie policies, over which the Commission has no control.
We recommend that users carefully read the relevant privacy policies of the social media tools used. These explain each company’s policy of personal data collection and further processing, their use of data, users' rights and the ways in which users can protect their privacy when using those services.
The use of a third-party IT tool does not in any way imply that the European Commission endorses them or their privacy policies. In the event that one or more third party IT tools are occasionally unavailable, we accept no responsibility for lack of service due to their downtime.
International transfers of data:
The controller will transfer your personal data to the following recipients in a third country or to an international organisation in accordance with Regulation (EU) 2018/1725. Your data will be made available to other users of the community platform, in order to allow for engagement between users.
The controller will transfer your personal data based on:
- adequacy decisions of the Commission for the covered countries (Article 47 of Regulation (EU) 2018/1725), a list of which can be found on the relevant Europa page;
- the derogation set out in Article 50(1)(d) of Regulation (EU) 2018/1725.
At this time, we will not allow people from States that are not covered by EU legislation or that are not covered by an adequacy decision to create a profile on the website, in order to ensure your data is not shared without a clear legal basis to do so.
Employees of international organisations residing in the EU/EEA, or in any of the third countries covered by an adequacy decision may decide to register a profile on the platform. They will be able to see personal data hosted on the platform like any other register user: this exceptional situation constitutes an international transfer. International organisations are not covered by adequacy decisions, and no appropriate safeguards can be utilised. However, DG AGRI has cooperated with international organisations such as OECD, WHO, or ILO, on topics relating to rural development in the past. The continuation of these exchanges is considered essential to the fulfilment of one of the Rural Pact’s objectives: “Structuring and enabling networking, collaboration & mutual learning”. Similarly essential to this objective is allowing the users of the platform to be able to interact with relevant content and actions presented by such international organisations.
Therefore, we consider these exceptional transfers of personal data to be covered by the derogation set out in Article 50(1)(d) of Regulation (EU) 2018/1725: the transfer is necessary for important reasons of public interest.
What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) on grounds relating to your particular situation.
You have consented to provide your personal data to AGRI D.1 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller at EC-VISION-RURAL-AREAS@ec.europa.eu. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, AGRI D.1, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
- The Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, AGRI D.1, at EC-VISION-RURAL-AREAS@ec.europa.eu.
- The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
- The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (firstname.lastname@example.org) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
Where to find more detailed information? The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-21628.